What 14 Studies Say About The Best Time To Send Email

Do you want to increase the click-through and open rates of your email campaigns? If yes, then you have landed on the right page here, in this blog, we have curated a list of case studies that are used to analyze the most feasible time for sending an email to the customers. Let's begin.

Best Time To Send Email:- Email lists have the most number of loyal customers. Email marketing is one of the most beneficial online marketing styles.

That’s because if marketers provide substantial information to customers, they will send it to others and the process can continue for a longer time which is called a snowball effect. 

The snowball effect accelerates more traffic, subscribers, and also the conversion rate.

If you are reading this article, your goal probably is to increase click-through rate and open rates on your emails and eventually get more leads. That’s what we are going to help you with. 

We have curated a list of case studies that show the most feasible time for you to send an email to your customers. But before we get into the details of the best time to send an email, let us tell why time is a critical aspect of email marketing.

Why is Time Valuable in Email Marketing?

Why is Time Valuable in Email Marketing

As per the campaignmonitor report, 300 billion business emails are sent daily and a person receiving emails per day 121.  People spend one-third of their workday reading and processing these emails.

People are spending a lot of their valuable time reading important emails but even then, the open inbox rate is barely 65%. The rest of the emails either go to the trash or are lost in the inbox. 

There are hundreds of emails piling up in your customers’ inboxes with an open rate of merely 1%. Emails go straight up the cloud within 24 hours of time duration.

Moreover, many such emails fail to reach consumers, because they use filters that prevent promotional emails from appearing in their inboxes. 

If you want your customers to open your emails, you should think of ways to make them do so. If you want to draw the audience’s attention, it’s best to send them emails at the right time and day where they will be more likely to open and read them. So, let’s find out what will be the best day and time to send your emails.

Email Marketing Studies and Analysis

email marketing study and analysis

For your better understanding, we bring to your notice 16 case studies representing the best time to send an email. Moreover, we will share with you analyzation of popular online marketers.

  1. GetResponse 
  2. Customer.io’s
  3. Yes Marketing
  4. Omnisend
  5. Klayvio
  6. Sendinblue
  7. Intercom
  8. HubSpot
  9. MailChimp’s insights
  10. WordStream’s research
  11.  Experian’s
  12. Campaign Monitor 
  13. CNBC’s 
  14. SendInBlue’s
  15. Constant Contact
  16. Propeller

1. What’s the Best Day of the Week to Send Emails?

What’s the Best Day of the Week to Send Emails

According to many of the case studies mentioned above, Tuesday to Thursday (mid-week) are the best days for sending business emails. Given below are the important days to send an email along with their priority.

Tuesday: If you just want to pick one day of a week to send your emails, Tuesday will be perfect as this is what most case studies have been telling us.

Thursday: Businesses who wish to send emails twice a week to audiences should select Thursday for their second day.

Wednesday: Although Wednesday was not ranked no.1 in any of the case studies, several case studies showed it ranked its second-best day for emailing.

If you look for the best day to send business emails on search engines, you will probably see numerous answers contradicting the above information. It is mostly because ESPs- email service providers collect data in different forms. 

What is the Best Time To Send Email in Daytime?

Best Time To Send Email

Time is the most crucial aspect of sending your emails. It affects building and breaking relationships with your subscribers.

If you send your email at the right time, you can gain high conversions. By the same token, if you annoy your audience by sending an email at the wrong time they are likely to unsubscribe you. 

Interesting Read:- Best Ways to Turn Email Subscribers Into Social Fans

The correct time to send an email mostly depends on the consumer’s persona. To recognize this persona of buyers, you will need to find answers to the following questions.

  • What is the occupation of your audience?
  • How does their day-to-day life look?
  • What are their main problems or concerns?
  • Does your product help them with their problems or concerns?
  • What are the things and situations that can trigger them to watch your products?

Once you figure out the possible answers for the above-mentioned questions, you will be able to better understand your audience and evaluate a better marketing plan for the same.

Let’s see what does the analytic data tell us about the best time to send your email:

analytic data of Best Time to Send Emails

As per the analysis, business emails sent during standard work hours gain the most number of click-throughs, other than that following are the optimal timings to send emails:

10 a.m: People thought that late morning was right to send the email but according to studies, early morning, around 10 to 11 am were more effective.

8 p.m: midnight: Yes, it’s true, email open rates are more at night than in the morning. That’s because people have the habit of checking their phone before going to sleep. 

2 p.m: This is a suitable time for the majority of people, especially for those doing a day job. 2 pm is the standard time for people to take breaks and look into their phones as a distraction.

6 a.m: Many business and executive professionals start their day by checking important emails some of the major factors that help you decide the time of email sending include the following:

  • The timezone of your audience; if the majority of your targeted audience is from the USA, you should choose their standard time i.e. GMT.
  • Describe a typical day in the life of your ideal buyer and send emails during the times you can catch their attention, such as commute hours and work breaks.

What to Consider while Choosing the Time to Send Emails?

All the information mentioned here is based on case studies by recognized marketers and organizations. However, you should always remember that these are not the only things to consider. Some of the other factors that help you boost your email marketing game include the following:

1. Audience Demographics

Audience Demographics

No matter what your business niche or industry is, every business’s success is hugely dependent on its target audience.

Hence, knowing your audience is the most important thing for shaping your content and getting the right direction. This also applies when deciding the right time and day to send emails.

Analytic tools can help you find your valuable customers that are most interested in your emails. For starters, one of the major things to analyze is to check the age group i.e. if your emails are most clicked by young or old professionals.

This will help you decide a better preferable time for your audience. If the majority of your audience is young professionals, sending an email on Saturday evening can be less effective. Because these groups are more likely to stay out at night and are less likely to use their phone.  

Similarly, for older professionals, it’s not effective on weekend mornings as they might be spending time with their family.

2. The niche you work in

niche

Niche is another very important thing for email marketing. It can also be seen as a subcategory of point no.1 because it helps you find the right audience category and choose a time accordingly. For instance, a niche like fashion, e-Commerce is more inclined to millennials, 

Friday or even Saturday morning is a preferred time for millennials to check emails. 

3. Frequency of emails

Frequency of emails

Time and frequency are two different aspects of email marketing. It is not necessary to send your business emails every week. Many business marketers prefer sending emails two to three times a month. 

4. Subject lines

subject lines for emails

The next thing on the list is Subject lines, yes, they are valuable or the most important thing when it comes to the open rate. It’s of no use to send an email at the right time if the subject of your email is not up to the mark.

On the other hand, if you have an eye-catching subject title that generates curiosity, your email will generate a high open rate. However, don’t forget to include a quality message as it will get you the best result. 

5. User experience

Your email’s appearance is as important as your email content. Everything that your readers can see should be optimized; this includes overall esthetic, paragraph organization, and more. What’s most important is to optimize your email for mobile.

It is not a lesser-known fact how in today’s world every content you put online has a vast number of people accessing it on their mobile phones.

The percentage of people opening their emails on mobile phones goes up to 42%. Optimizing content for mobile phones means keeping your paragraphs short, providing bullet points whenever and wherever possible and telling your story more with images than words.

Conclusion

The above-mentioned information affects email clickthrough rate and varies as per several factors like time zone, audience category, niche, and more. You need to consider all these aspects when sending an email but to do so you first need to identify your benchmark.

For starters, we will recommend you to start with the most preferred day and time like Tuesday morning. Later, experiment on different timelines and check what best works for your niche and audience.

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